The processing of your data is necessary for the purposes of the legitimate interests of Cedar Hollow @ The Oaks. We are required by South Oxfordshire County Council (SODC) to maintain a list of all our guests. Our privacy statement outlines what this means in practice and explains how we store, manage and protect your data.
The data we hold:
If you are a guest, most of the data we hold would have been provided by you. This includes but is not limited to:
- Your name, title, gender and date of birth
- Your home address, email address and telephone numbers
Some of the personal data we may hold about you has been provided by you during interactions with our employees namely. These may include things like:
- Updates to your contact details. Address, email and phone
- Records of verbal or email conversations/meetings, including personal and philanthropic interests
- Your family and partner/spousal details
- A record of the communications we have sent to you and any responses to such communications
- Your contact preferences
- Your current job title, employer and work email addresses
- Previous role(s) and job title
What we use your information for
Unless you have requested otherwise, the information you provide is used by the business, to communicate with you. These may include:
- Providing you with the services and information you have requested
- The promotion of benefits and services available to you
- Distribution of business mailings (e.g. magazine, newsletters)
Data analysis and updating your contact details
To ensure that our communications are relevant to you and your interests, we may use tools that help us track whether the emails we send are opened and which links are clicked within a message. We may also track website visits and use analytical tools, such as Google Analytics, to use this information to improve our website.
Your right to make changes or ask us to stop using your data
You are in control of your data and have the right to opt-out of all or specific communications types at any point.
You also have the right to request copies of the data we hold about you, to do so please send us an email.
If you have a concern about how your data is being handled
You can contact the business via the contact page on our website. In addition to this, you can raise any concerns directly with the Information Commissioner’s Office (www.ico.org.uk)
Changes to the Privacy Statement
In the interest of being transparent we may amend this Privacy Statement from time to time. Any significant changes to this Policy or to the way we treat your data will be communicated via our website.
If you have any questions which you feel have not been answered by this Privacy Statement, please do not hesitate in contacting us.
We are required to inform you that we use tracking features called 'cookies' on our website.
"Cookies" are tiny, harmless text files sent to your computer or mobile when you visit a website.